Below is information on which personal data we process for what purpose, on what basis and for how long:

Overview / Contents

Our privacy policy contains the following information:

A. Our contact details and general data processing through us

• Name and contact details of the person responsible
• Contact the Data Protection Officer
• Legal basis for the processing of personal data
• Data deletion and storage time
• Our sources of personal data
• Specific categories, purpose and legal basis for the processing of personal data
• Recipients or categories of recipients of the personal data
• Data processing for newsletters
• Contact via email, fax and phone call

B. Scope of the processing of personal data on our website

• Site publishing and creation of log files
• Contact forms and email contact
• Use of cookies by us and third-party
• Using Lead forensics
• Using the analysis tools Google Analytics
• Encryption Site
• Transfer of personal data to a third country (EU countries)

C. Your rights as a patient

• Right to information
• Right of correction
• Right of erasure
• Right to object at processing for legitimate interest
• Withdrawal when granted consent
• Right to restrict the processing
• Right to information
• Right to data portability
• Right to object at processing for legitimate interest
• Withdrawal when granted consent
• Automated decision making including profiling
• Optional supply of data
• Right of appeal with a regulatory body

A.   Our Contact details and general data processing through us

Name and contact details of the person responsible

Responsible in terms of data protection law for the collection and use of personal data is the

ellis EVENTS GmbH

You can find further information about our company at https://www.ellis-events.com/en/imprint

Contact the Data Protection Officer of the responsible

Our Privacy Officer can be reached as follows:

ellis EVENTS GmbH

Attn. privacy officer

Frischlinstr. 25

72336 Balingen

Phone 07433 99910

Email address dsb@ellis-events.com

Legal basis for the processing of personal data

More generally following through us applies to the processing of personal data:

• As far as we obtain your consent for processing operations of personal data Art. Serves 6 para. 1 letter a) EU privacy regulation (DSGVO) as the legal basis for the processing of personal data.
• In the processing of personal data which is necessary for the performance of a contract with you, Art. 6 serves para. 1, point b) DSGVO as legal basis. This also applies even if the processing to perform pre-contractual measures is required.
• As far as the processing of personal data to fulfill a legal obligation is required, we are subject to Art. Serves 6 para. 1 letter c) DSGVO as a legal basis.
• In the event that your vital interests or those of another individual may require the processing of personal data Art. Serves 6 para. 1 letter d) DSGVO as a legal basis.
• Is the processing to protect a legitimate interest of us or of another and do not outweigh your interests, fundamental rights and freedoms of this interest, Art. Serves 6 para. 1 letter f) DSGVO as the legal basis for processing.

Data deletion and storage time

Personal data is generally deleted or blocked as soon as the purpose of storage omitted from us. A storage can take place in addition, if this has been provided by the European or national legislation in EU law regulations, laws or regulations to which we are subject as the person responsible. A blocking or deletion of data occurs even when a prescribed by the standards mentioned retention period expires, unless that a necessity for continued storage of the data for a contract or a contract exists.

Specifically, this means:

We process personal data due to personal details (Article 6, paragraph 1, point a.) Privacy basic Regulation, in short DSGVO), the processing ends with your withdrawal, unless there is a further legal basis for processing the data, then what the is the case when we are still justified at the time of the revocation process your data for the purpose of fulfilling the contract or if the data processing to protect our legitimate interests is required (see. for this purpose in each case below).

We process the data exceptionally that our legitimate interests (art. 6, paragraph 1 letter f) DSGVO) in the context of balancing previously made, we save them to the legitimate interest no longer exists, there is the consideration of a different outcome or afterArt . 21 DSGVO have effectively filed an objection (see. this optically highlighted “Note on special right to object” under C.).

We process the data to fulfill the contract, then we store the data until the contract is finally met and handled, and no claims can be claimed under the contract, ie until the statute of limitations. The general limitation period under § 195 BGB is three (3) years. Certain claims, such as claims for damages, shall expire only in 30 years (see. § 197 BGB). There is good reason to assume that this is relevant in a particular case, we store the personal data over this period. The statute of limitations mentioned begin with the end of the year (ie at 31.12.) In which the claim arose and the creditors of the acquired justifying the claim circumstances and the person of the debtor’s knowledge or should, without gross negligence.

We point out that we are also next to legal retention requirements for tax and accounting purposes. This pledge as proof of our accounting records certain data, including personal data may include, for a period of six (6) to ten (10) years kept. These retention periods take precedence over the deletion obligations mentioned above. The retention periods each begin with the end of the year in question, ie at 31.12.

the personal data source

The processed personal information we are primarily derived from the individuals themselves, for example by these

• as a user of our website through the web browser and its terminal (such as a PC, a smartphone, a tablet or a notebook) information such as the IP address, convey to our web server,
• Request as prospective information material or an offer from us,
• as customers we place an order or enter into a contract with us,
• etc. as the press information material, press releases, statements Request,
• as suppliers to supply us with goods as agreed or the like towards us Services provide.

Only in very exceptional cases that we process personal data may originate from third parties, for example, if a person acting on behalf of a third party.

Specific categories, purpose and legal basis for the processing of personal data

We process the following categories of data:

• Users of our website,
• Interested persons,
• Media representatives
• Customers and
• Suppliers.

Depending on the category of the data at issue, we process personal information for the following purposes and on the basis of the mentioned legal basis for the privacy Regulation (DSGVO):

user data: Information from users of our website are non-personally identifiable collected and processed by us. An assignment to specific individuals is not possible for us. The IP address will be processed anonymously. Unless exceptionally but personal data are concerned, we process them to protect our legitimate interests on the basis of Art. 6, paragraph 1 letter f) DSGVO. Our legitimate interests in this sense, our interest in the security and integrity of our website and the data on our web server (especially fault and error detection, and prosecution of unauthorized access), as well as marketing interests and those accompanying statistical surveys (to improve our web presence and our services and offers). In the context of balancing we have come to the conclusion that the data processing to safeguard the legitimate interests mentioned is necessary and do not outweigh your interests or fundamental rights and freedoms, which require the protection of personal data.

Prospective data / information from members of the press: As far as we process data from those interested in our services or members of the press, this occurs only when you enter these data in a box or email for the purpose of inquiry to us and send to us. These entries are optional for you. We process this data then to process your request to us. The processing of these voluntarily submitted to us data for the purpose of giving information about our services is carried out as a pre-processing according to Art. 6, paragraph 1, point b) DSGVO and / or on the basis of the consent given by you by sending in accordance with Art. 6, paragraph 1, point a ) DSGVO.

customer data: We process the data of our customers to fulfill the contract in accordance with Article 6, paragraph 1, point b) DSGVO and / or on the basis of consent given in accordance with Article 6, paragraph 1, point a) DSGVO… This also applies to processing operations that are required to perform pre-contractual measures (eg. In connection with the preparation and negotiation of offers).

Vendor information / data on business partners: We process the data of our suppliers and business partners to fulfill the contract in accordance with Article 6, paragraph 1, point b) DSGVO and / or on the basis of consent given in accordance with Article 6, paragraph 1, point a) DSGVO… This also applies to processing operations that are required to perform pre-contractual measures (eg. In connection with the preparation and negotiation of offers).

Recipients or categories of recipients of the personal data

Your personal data will only be disclosed to third parties or otherwise transferred if this is the purpose of the contract (eg. For processing an order) or for accounting purposes (eg. To process a payment process for purchases of goods or services) needed a legitimate interest consists in the transmission / transfer and do not outweigh your interests or fundamental rights and freedoms, or you have previously consented to take effect.

Categories of recipients can be:

• Service Provider (publishers, printers, operators, travel agencies, hotels, etc.)
• Shipping service suppliers
• Payment service providers, banks
• tax consultant

Contact via email, fax and phone call

You can feel free to contact us via the mentioned contact paths, if you want. Can be found on the website and email address, telephone number and fax number. Even if you contact us via email, call us or send us a fax, we process personal data necessarily from you. For it at least provided with the email, the fax or telephone your personal data by us or our systems are stored.

A transfer of data to third parties in this connection. The data will be used for the processing of the conversation.

Data processing purposes:The processing of personal data in transit via email, fax or phone, helps us to process your contact and your request. We absolutely need your email address, fax number or your phone number to ever be able to answer. This is also a legitimate interest in the processing of the data.

Legal basis for data processing: Legal basis for the processing of the data if there is an agreement that can be seen in the contact, Art. 6, para. 1, point a) DSGVO and otherwise our legitimate interest in the data processing in accordance with Art. 6, para. 1, point f) DSGVO.

Aims of the contact and a request to conclude a contract from such an additional legal basis for the processing of Art. 6 § 1. Letter b) DSGVO (conduct pre-contractual measures).

Duration of storage: The data are deleted as soon as they are no longer necessary for the achievement of the purpose it was collected.

For the personal data that have been sent by email, this is the case when each conversation is over with you and then we wait for a waiting period of up to three months if we may to your concerns or having to resort details of communication again. Ends the conversation is when can be inferred from the circumstances that the affected situation is clarified.

Fax data is stored separately from print data in the device memory of the fax machine. After printing the fax of used space is re-enabled, so that may be the next fax and stored there. Parts of the fax may temporarily remain in the memory of the device until they are overwritten by the next received fax according to the expression. As a rule, this leads to an automatic deletion of the data after 1-2 weeks. If there is a computer fax we receive your fax as email and the statements on email, it shall apply accordingly.

When an incoming phone call or an outgoing call on your telephone number or your stored with your telephone operator backed name / company name and the date and time of the call in our telephone system in a so-called. Ring buffer that overwrites the oldest data with new data. As a rule, this results in the telephone system to an automatic deletion of the data after about 3-4 months.

Opposition and eliminating possibility:You always have the ability to revoke your consent to the processing of personal data and the further data processing to object on grounds of legitimate interest (see. The reference to the special right of objection under C. This privacy policy). In such a case, the conversation can not be continued.

The withdrawal of consent or opposition of further data processing are made possible through informal communication to us (eg. By email).

All personal data that has been stored in the course of the contact, are deleted in this case.

B.   Scope of the processing of personal data on our website

We collect and use personal data of users during the use of our website principle only to the extent necessary to provide a functioning website and our content and services. The collection and use of personal data of our usersusually takes place only after consent of the user. An exception applies in cases where prior obtaining of consent for factual reasons is not possible and / or the processing of the data is permitted by applicable law.

Site publishing and creation of log files

Each time the website our system for technical reasons automatically captures data and information. These are stored in the log files of the server. It is about:

• Date and time of access,
• URL (address) of the referring site (referrer)
• Websites that are called from the user’s system via our website,
• Screen resolution of the user,
• retrieved file (s) and report on the success of the request,
• Amount of data sent,
• the Internet service provider of the user,
• Browser, browser type and version, browser engine and engine version,
• Operating system, operating system version, operating system type, and
• the anonymous IP address and the Internet service provider of the user.

These data are processed separately from other data. Processing of this data along with other personal user data does not take place. A mapping of this data to a specific person is not possible for us.

Data processing purposes:The temporary processing of data through the system is necessary to enable delivery of the contents of our website to the user’s computer. For this, the IP address of the user for the duration of the session must be stored.

storage is done in log files to ensure the functionality of the site. In addition, the data to optimize our services and the website and to ensure the security of our information technology systems serve us. An evaluation of the data for marketing purposes will not take place in this context.

Legal basis for data processing:The temporary storage of the data and the log files is based on the legal basis of Art. 6, paragraph 1, point f) DSGVO. Our overriding legitimate interest in such data processing is in the aforementioned purposes.

Duration of storage:The data are deleted as soon as they are no longer necessary for the achievement of the purpose it was collected. In the case of acquisition of the data to provide the site is the case when the current session ends. In the case of storing the data in log files is the case after a maximum of seven days. Any further storage is possible. In this case, the IP addresses of users are deleted or distorted, so that an assignment of the calling client is no longer possible.

Opposition and eliminating possibility:The collection of data to provide the site and storing the data in log files is essential for the operation of the website. Consequently, there is no contradiction here by the user is possible. However, the user may at any time terminate the use of the website and thus prevent further collection of said data.

Contact form and email contact

On our website, a contact is available, which can be used for electronic contact. Take this possibility was that entered in the input form data is sent to us and saved.

These data are:

• Company (required)
• Name (required)
• Email (required)
• phone
• address
• Message (required)

The mandatory fields are clearly marked. The mandatory particulars to be provided information is absolutely necessary so that we can review your request to us and edit them.

In the time of sending the message, the following information also is stored:

• The IP address of the user,
• Date and time of dispatch.

For the processing of the data you are under the Absendevorgangs again informed of data processing and refer to this Privacy Policy.

Alternatively, a contact via the provided email address is possible. In this case, the transmitted with the email personal user data are stored.

There is in this context no transfer of data to third parties. The data will be used for the processing of the conversation.

Data processing purposes:The processing of personal data from the input form serves us alone to edit the contact and to process your request. In case of a touch herein is also a legitimate interest in the processing of the data.

The other processed during Absendevorgangs personal data are used to prevent misuse of the contact form and ensure the security of our information technology systems.

Legal basis for data processing:Legal basis for the processing of the data is our legitimate interest in the data processing in accordance with Art. 6, para. 1, point f) DSGVO. The legitimate interest is that we need to process your data to process your request or contact us at all and, if necessary, be able to answer.

Aims of the contact and a request to conclude a contract from such an additional legal basis for the processing of Art. 6 § 1. Letter b) DSGVO (conduct pre-contractual measures).

Duration of storage: The data are deleted as soon as they are no longer necessary for the achievement of the purpose it was collected.

To the personal data of the input screen of the contact form and those who were sent by email, this is the case when each conversation is finished with you. Ends the conversation is when can be inferred from the circumstances that the affected situation is clarified.

The additionally collected during Absendevorgangs personal data will be deleted after a period of seven days.

Opposition and eliminating possibility:You always have the possibility of further data processing to object on grounds of legitimate interest (see. Note on special right to object under C. This privacy policy). In such a case, the conversation can not be continued.

The contradiction of the further data processing is made possible through informal communication to us (eg. By email).

All personal data that has been stored in the course of the contact, are deleted in this case.

Use of cookies by us and by third parties

When individual pages so-called cookies are used by us. These are small text files stored on your device (PC, smartphone, tablet, etc.) are stored. Go to a website, a cookie may be stored by your browser. This cookie contains a characteristic string that makes clear identification of the browser you rerun the website.

In addition, it may be that cookies are used by third parties. If this is the case, we inform you this separately in this Privacy Notice at the information on the respective third-party tools (such as. Analysis tools, plug-ins, etc.).

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can also be identified by a page break.

Purpose of data processing:The purpose of the use of technically necessary cookies to simplify the use of websites for users. Some features of our website may not be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change.

For the following applications, we use cookies:

• Identifying the current of each user session.

The user data collected by technically necessary cookies are not used to create user profiles.

Legal basis for data processing: Legal basis for the processing of personal data using cookies is Art. 6, para. 1, point f) DSGVO, so a legitimate interest for our part. Our legitimate interest in the above mentioned purposes.

Duration of storage: The cookies we use are after the end of the browser session, so after you close your browser, deleted (so-called session cookies).

Opposition and eliminate possible: Cookies are stored on your computer and sent by him to our side. Therefore, you have full control over the use of cookies. By changing the settings in your internet browser you can turn off or limit the transmission of cookies. Already stored cookies can be deleted at any time. This can also be automated. Such a “Do-Not-Track” setting of your browser is understood by

us as a contradiction for further collection and use of your personal data. Note: If disabled cookies for our site, may not be used to the full all the features of the site.

Lead forensics

We use Lead Forensics on this website. The provider is Lead Forensics Limited, 3000 Lakeside Western Road, Portsmouth, England, PO6 3EN.

Lead Forensics enables us to record visits of affiliates of other companies to our website. For this purpose, the IP address of the website visitor is matched with the company IP addresses stored in the Lead Forensics company database. In the event the IP address is that of such a company, the visit and user behavior (e.g., sub-pages visited and duration of visit) will be recorded. Lead Forensics states that it does not identify any personal IP addresses, mobile devices, or data other than that associated with the company.

The use of Lead Forensics is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in recording company visits to the website and the user behavior. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

For more details, please refer to the provider’s privacy policy: https://www.leadforensics.com/.

Encryption Site

The website, which allows data transmissions over they are encrypted by the SSL standard (https protocol).

C.   affected rights

If personal data are processed by you, you are “interested parties” and there you have the following rights against us as managers to:

Right to information

You have to get from us free of charge confirmation as to whether we process you personal data relating to the right. If so, then you have a right to information about the personal information and other information that you type. 15 DSGVO can see. You can apply for this by mail or by email.

Right of correction

You have the correction to require us immediately of respective incorrect personal data the right. Likewise, you have the right – to demand – also by means of a supplementary statement – taking into account the above-mentioned purposes of processing – the completion of incomplete personal data. You can apply for this by mail or by email.

Right of erasure

You have to demand immediate deletion of personal data concerning when one of the requirements of Art. 17 DSGVO present the right. You can apply for this by mail or by email.

Right to restrict the processing

You have to demand the limitation of the processing of us if one of the requirements of Art. 18 DSGVO present the right. You can apply for this by mail or by email.

Right to information

Did you make the right to rectification, erasure or restriction of processing compared to the responsible claims that he is obliged to all recipients to whom the personal data concerning you were exposed, this correction or deletion of data or restriction of processing notified, unless this proves to be impossible or would involve disproportionate effort.

Is available against the responsible persons have the right to be informed of these recipients.

Right to data portability

You have the right to personal data concerning that you have provided to us to get into a structured, consistent and machine-readable format and you have to submit these data to another charge without being hindered by the right, if the conditions of Article available. 20 DSGVO. You can apply for this by mail or by email.

Right to object at processing for legitimate interest

As far as we process personal information in exceptional cases on the basis of Art. 6, paragraph 1 letter f) DSGVO (ie due to legitimate interests), you have the right at any time for reasons arising from your particular situation, to the processing of personal data concerning with us oppositionappeal. If we can prove no compelling legitimate grounds for further processing that outweigh your interests, rights and freedoms, or if we process the relevant information from you for direct marketing purposes, so we will not process your data (see Art. . DSGVO 21). You can apply for this by mail or by email.

As a contradiction in this sense, a technical method that you use, a clear technical information, the ( “Do-Not-Track” message) Your web browser sends us is true, for example..

Withdrawal when granted consent

You are entitled to withdraw at any time the right to consent to the collection and use of personal data with effect for the future. You can apply for this by mail or by email. The legality of the until revocation occurred because of the consent process will not be affected.

Automated decision making including profiling

You have the right, not one solely on automated processing – to be subject-based decision that will unfold over legal effect or get serious in a similar way – including profiling. Unless the decision is you and we consider necessary for the conclusion or performance of a contract between, it is due to the laws of the Union or the Member States to which we are subject, lawful, this legislation contains adequate measures to protect your rights and freedoms, and your legitimate interests or the decision is made with your express consent.

Such automated decision does not take place through us.

Optional supply of data

Is to provide the personal data required by law or by contract, we have basically in collecting the data indicated. Some of the information we collect on a contract are required, namely when we our contractual obligation you do not, or could not sufficiently meet elsewhere over. It is for you no obligation to provide personal data. However, the failure to deliver can lead us similar one type of power, action, action, not perform or offer or a contract can not be with you.

Right of appeal with a regulatory body

You always have regardless of other rights, the right to appeal to a supervisory authority for data protection, especially in the Member State where you are staying, your workplace or the location of the alleged violation, if you consider that the processing of personal data concerning him against the data protection law contrary.

For us is responsible: The State Commissioner for Data Protection and Freedom of Information Baden-Wuerttemberg, King Street 10A, 70173 Stuttgart, Website: www.baden-wuerttemberg.datenschutz.de, 

State of our privacy policy: 05/15/2023